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SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 18-18//
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MSGID/GENADMIN, USMTF,2008/COMNAVPERSCOM MILLINGTON TN//
GENTEXT/REMARKS/1.  PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO.  
THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES 
REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL.

2.  ISSUE 181801:  PERS 2 publishes a "list of effective changes" for Pay/
Personnel/Travel SOPs.  All SOPs Summary updates are posted at:  https://mpte.
navy.deps.mil/sites/npc/pers2/SOPs%20Updates/Forms/AllItems.aspx.  A quick 
launch link (SOPs Updates) is also on PERS-2, NPPSC, and all of the PSD 
website pages.

3.  SOP CHANGES SUMMARY - AUGUST 2018

A.  General Comments:  As part of the update process 2018 NAVADMINs (thru 224/18), 
PPIBs (thru 18-17), MPAs (thru 25-18), NPPSC Checklists, NPPSC OPS Alerts and other 
Pay/Pers community feedback/updates were reviewed to identify additional reference 
documents and procedural changes/work arounds required for the existing SOPs. 
Changes/updates with the most significant impact to the SOPs and PAYPERS community 
include:

    (1) NPPSC Checklists:

    (a) NPPSC 1300/2 Temporary Duty (TDY) Checklist and Permanent Change of Station 
(PCS) Checklist.  Both checklists have been updated to add a third reviewer column 
for the Travel Processing Center (TPC).  This update addresses Travel Payment 
Certification and Travel Voucher Approval deficiencies that were noted in PPIB 
18-03 MILPCS Travel Voucher (and PPIBs 16-09 and 17-01) that are required by DoD 
FMR Volume 5 Chapter 5 - Certifying Officers, Departmental Accountable Officials, 
and Review Officials and DoD FMR Volume 9 Chapter 8 - Policy on the Processing of 
Travel Claims.

    (b) NPPSC 7220/5 Temporary Lodging Allowance (TLA) Worksheet.  The NPPSC TLA 
worksheet is a new issuance that mirrors the old PSAFE 7220/4 (Rev 10/97) TLA 
checklist that had wide distribution and usage amongst field activities responsible
for processing TLA entitlements.  This NPPSC checklist is screen fillable with 
appropriate drop-down selections to ensure uniformity and standardization.  It 
also under a forms control process (NPPSCINST 5213.1A) to ensure changes/updates 
are formally processed as revisions to the checklist.  Please direct your CPPAs to 
the new form for submission of Service Member data (Page 1 of the form) to support 
TLA entitlement processing.

    (2) MPA 24/18 Updated Submission Process for Secondary Dependency Requests.  
Note: Additionally, an OPS Alert Subject: UPDATED SUBMISSION PROCESS FOR SECONDARY 
DEPENDENCY REQUEST was issued on 31 August 2018.

This advisory was issued to provide new guidance on the submission process for Navy
Secondary Dependency applications to DFAS Cleveland Code JFLADA, Special Claims 
Division.  Effective 03 September 2018, DFAS Cleveland Code JFLADA Special Claims 
Division will no longer accept Secondary Dependency Applications submitted via 
E-mail or Fax.  Rather, secondary dependency requests will be processed using the 
DFAS Secondary Dependency online portal external to the NSIPS Record of Emergency 
Data/Dependency Application (RED/DA) [well known as Page 2] application.  

The previous secondary dependency application process required an unofficial update
to the Service Member’s Page 2 listing the secondary dependents and then printed 
for submission to DFAS.  After printing and member’s wet signature, the unofficial 
Page 2 is not saved in NSIPS.  Upon receipt of the DFAS approval, then the Page 2 
Dependency Application is updated officially listing the secondary dependents.

With MPA 24/18 announcement, the primary method to submit Navy Secondary Dependency
applications (initial and annual re-certifications) will be done via the:  AskDFAS
online portal located at the following link: https://www.dfas.mil/AskDFAS.html. 

Note:  Prior to the application process in AskDFAS, please visit the Navy Secondary
Dependency instructions page on the DFAS.mil website located at the following link:
https://www.dfas.mil/militarymembers/SecondaryDependency/secondarydependency_Navy.
html.  This link provides guidance on submission requirements and answers to 
Frequently Asked Questions (FAQs).

At the AskDFAS Homepage, click on the picture icon: "Military Service Members" 
block, then click on the "All other questions" link.  From there, select the option 
which states:  "Navy questions about dependents other than spouse or children." 
Following this path will bring you to the AskDFAS Secondary Dependency online tool.
Select the appropriate subcategory to begin your application process.

Initial Secondary Dependency Requests should be submitted with current NAVPERS 
1070/602(RED/DA).  Once approval is received, the approval letter from DFAS will be
used to update and add dependent(s) to the NAVPERS 1070/602 (RED/DA).  All annual 
recertification's will require the Secondary Dependent(s) to be included on the 
submitted NAVPERS 1070/602(RED/DA).  The RED/DA SOP was updated to reflect this new
process.

    (3) NAVADMIN 217/18 and PPIB 18-17 Flat Rate Per Diem (Changes).
Note:  Additionally, an OPS Alert Subject: REPEAL OF FLAT RATE PER DIEM FOR LONG 
TERM TDY was issued on 14 August 2018. 

Per the FY-19 National Defense Authorization Act, reduced flat rate per diem for 
long-term temporary duty has been repealed.  Effective 13 August 2018, members on 
travel over 30 days will receive the normal daily per diem rate for the area to 
which they are entitled.  The reduction to 75 or 55 percent of the locality rate is
terminated.  Reduced flat rate per diem for travel over 30 days will apply through 
midnight on 12 August 2018.  Full per diem applies to any travel after 12 August 
2018.

Joint Travel Regulations (JTR) paragraphs 020303 and 020309 citing flat rate per 
diem authorization for extended TDY will be changed in forthcoming updates.  Once 
approved it will be posted to the DTMO website under "immediate JTR changes" 
www.defensetravel.dod.mil/site /changesjtr.cfm.

Travelers who have already had TDY settlements processed under the old reduced flat 
rate policy and computation are advised to file a supplemental travel claim to 
receive any additional entitlement due.  For more information, travelers should 
contact their Command Pay and Personnel Administrator (CPPA).

IATS Users:  The updated IATS version 7.0.0 containing the revised computation was 
mailed to all authorized Navy IATS processing sites 18-19 August 2018.  For any 
assistance in receiving IATS version 7.0.0, updating your system or other support 
contact the IATS help desk at (317) 212-7718, DSN 699-7718 or email via 
Dfas.indianapolis-in.ztd.other.iats-help-desk@mail.mil.

    (4) The following NAVADMINs were released in August and impact the ESO/NEAS SOP
or advancement related topics:

        - NAVADMIN 214/18 January 2019 Cycle 242 Active and Full-Time Support (FTS)
E7 Navy- Wide Advancement Examination
        - NAVADMIN 203/18 February 2019 Cycle 104 Navy-Wide Advancement 
Examinations for Selected Reserve (SELRES) Personnel to E4 through E7
        - NAVADMIN 196/18 Rating Modernization Progress Update
        - NAVADMIN 189/18 Navy-Wide Examinations for Advancement of SELRES 
Personnel to E4 through E6

The ESO/NEAS SOP was updated accordingly.

    (5) NAVADMIN 192/18 Increased High Year Tenure (HYT) Waiver Opportunities for
E7-E9 - for hard-charging E7-E9s who want to stay Navy.  Per MPM 1160-120, HYT, E7s
must retire at 24 years of service (YOS), E8s at 26 YOS, and E9s at 30 YOS.  
However, as part of the Sailor 2025 Up-And-Stay initiative, NPC is granting more 
HYT waivers to E7-E9s who are willing to serve at sea or in other hard jobs and 
continue their Naval service.  

Revisions to MPM 1160-120, which was updated 08 May 2018, do not capture the above
HYT change, but do update other recent HYT LOS gate changes for E3 and E4 – E6 
personnel.  To recap the following NAVADMINs, issued over the last year, identify 
changes in Separation/Retention policy and have been reflected in updates to the 
subject SOPs (Separation, Fleet Reserve Retirement, Extension and Reenlistment 
SOPs):

        - NAVADMIN 047/18 Announcement of the Targeted Reentry Program (Golden 
Ticket or Silver Ticket) 
        - NAVADMIN 304/17 Physical Readiness Program Policy Change.  Additionally,
MILPERSMAN 1910-170, Separation by Reason of Physical Fitness Assessment (PFA) 
Failure, is hereby cancelled.
        - NAVADMIN 290/17 Modifications to Enlisted HYT for Active Component and 
FTS Personnel (E3)
        - NAVADMIN 288/17 Early Separation Policy NAVADMIN Cancellations
        - NAVADMIN 143/17 Modifications to Enlisted HYT For Active And FTS 
Personnel (E4 – E6)

    (6) NAVADMIN 223/18 Modifications to HYT LOS Gates for Active, FTS, and SELRES
Command Master Chiefs

This NAVADMIN announced updates to the HYT policy by amending HYT LOS gates for 
master chief petty officers currently serving as rated command master chiefs or NEC
qualified command master chiefs in the case of FTS and SELRES master chief petty 
officers.  Revisions to OPNAVINST 1306.2H, Command Senior Enlisted Leader Program,
and MPM 1160-120, HYT, are forthcoming and will be published at a later date.  All
other HYT policy contained in MPM 11160-120 remain in effect.

    (7) PPIB 18-14: Servicemembers Group Life Insurance (SGLI) Online Enrollment 
System (SOES) Beneficiary Information and Certification.  As announced in NAVADMIN
085/17, SOES replaced the SGLI Election and Certificate form (SGLV-8286) and Family
Coverage Election form (SGLV-8286A) as the authoritative record of life insurance 
coverage.  To comply with SOES implementation directed in NAVADMIN 085/17, commands
were to ensure Sailors completed their SOES record by April 2018.

However, use of the SGLV 8286 may still occur outside SOES under the circumstances 
outlined in MPM 1741-020 Government Life Insurance (just updated).  For example, 
character limitations do not allow complete data entry when Sailors wish to enter 
verbiage surrounding a testamentary trust or custodial account.  Sailors wishing to
enter verbiage obtained from the local RLSO should maintain a hard copy file and 
NOT use SOES until the data entry field can accommodate elections.  For this case,
as outlined in MPM 1741-020, the paper SGLV-8286 will continue to be the 
authoritative record and shall be submitted to member's Official Military Personnel
File (OMPF) for inclusion. 

For Service members that have not yet certified in SOES; their current SGLV-8286
form on file in their OMPF will continue to be the authoritative record until 
certification is completed in SOES.

The SGLI SOP was updated to reflect the re-emphasized policy guidance in PPIB 
18-14.

    (8) Hardship Duty Pay TEMPO (HDP-T) Updates.  Recent procedural guidance/policy
regarding HDP-T transaction processing in NSIPS/DMO as well as exceptions to policy
are contained in the following issuances:

        - MPA 15/18 Guidance for HDP-T Transactions
        - MPA 23/18 Guidance for HDP-T Transactions and Defense Workload Operations
System (DWOWS)
        - PPIB 18-09 HDP-T FID 14
        - PPIB 18-15 HDP-T FID 14 (Update)

Per MPA 15/18 and PPIB 18-09, effective 01 June 2018, DFAS CL will no longer accept 
HDP-T transactions via DWOWS. 

Navy issued follow-on guidance per PPIB 18-15 effective 13 August 2018 that ashore 
NSIPS users will process the FID 14 series for HDP-T in NSIPS vice DMO.  However, 
this new application directive does NOT pertain to afloat NSIPS users, who will 
continue to process HDP-T transactions via DMO. 

Navy units who qualify for HDP-T on or after 01 June 2018 will prepare and submit 
the following FID 14 transactions to effect HDP-T entitlement in the appropriate 
application per PPIB 18-15:

        - FID 1403 transaction (report inclusive period from/to dates) Type-T.
        - FID 1405 transaction (correct HDP-T period) to correct a start or stop
date of posted HDP-T entitlement.
        - FID 1406 transaction (cancel HDP-T period) to cancel a previously 
submitted report of HDP-T.

Finally, while both MPA 15/18 and PPIB 18-09 announced that effective 1 June 2018,
DFAS Cleveland will no longer accept HDP-T transactions via DWOWS.  MPA 23/18 
clarifies infrequent situations that are exceptions to HDP-T transaction processing
in DWOWS.  Refer to MPA 23/18 for exception processing procedures in DWOWS for 
these infrequent occurrences:

        - HDP-T entitlement for period(s) outside IAs or periods of leave bridging
HDP-T entitlement should be loaded individually in DWOWS System for TD holder 
adjudication
        - HDP-T for separated members should be loaded in DWOWS system for TD 
holder adjudication

The Hardship Duty Pay SOP was updated to reflect these procedural changes.

    (9) August OPS Alerts

    (a) Subject: OPS ALERT: REPEAL OF FLAT RATE PER DIEM FOR LONG TERM TDY

NAVADMIN 217/18 and PPIB 18-17 have further details regarding this policy change. 

BLUF:  Effective 13 August 2018, normal per diem rules apply.

BACKGROUND/BOTTOM LINE:  President Trump signed the John S. McCain National Defense
Authorization Act (NDAA) for FY 2019 which repealed the flat rate per diem for long
term (30+ days) temporary duty travel. 

Effective 13 August 2018, normal per diem rules apply.  Per Diem, Lodging, and 
Meals will not be reduced to 75% or 55%.  These changes apply to Military and 
Civilian personnel.  The JTR will be updated accordingly, but this rule takes 
effect immediately.  DTS will be updated to reflect the changes.  Ensure all 
members in a travel capacity, or currently on travel fully understand the 
regulations set forth.  

    (b) Subject: OPS ALERT - UPDATED SUBMISSION PROCESS FOR SECONDARY DEPENDENCY
REQUEST
 
MPA 24/18 has further details regarding this procedural change.

BLUF:  Reemphasized MPA 24/18 guidelines and required strict compliance for prompt
and proper submission of application.

    (c) Subject: OPS ALERT - AVAILs

BLUF:  Follow current guidance on NPC website for submission of AVAILS

BACKGROUND:  Since last publication of MILPERSMAN 1306-1700, various changes to 
business processes have occurred concerning Availability (AVAIL) submission.  All
current AVAIL class codes and their uses can be found in the AVAILS webpage under
the Navy Personnel Command (NAVPERSCOM) website and will reflect in revised MPM 
1306-1700 when published.  Link to AVAILS webpage is provided below.  If you have
any questions, contact Mona Arick at com 901-874-3779 DSN: 882-3779 or e-mail 
mona.arick@navy.mil.

AVAILS:  https://www.public.navy.mil/bupers-npc/enlisted/detailing/avails/Pages/
default.aspx. 

    (d) Subject: OPS ALERT - eDD 214 FUNCTIONALITY AND USER PRODUCTIVITY KIT (UPK)

Refer also to PPIB 18-13 and July SOP Monthly Update regarding same subject.

BLUF:  SEPARATIONS CLERKS ARE REQUIRED TO COMPLETE THE USER PRODUCTIVITY KIT (UPK) 
TRAINING TO ACCURATELY PROCESS ELECTRONIC DD 214s (eDD 214).

DISCUSSION:  PPIB 18-13 announced the utilization of the eDD 214 for NSIPS Web 
Activities.   Directions for using the eDD 214 functionality are posted on the 
NSIPS main page, beneath the Training section titled User Productivity Kit (UPK).
In the UPK Section, Select RnS Training then DD 214.  This is key to accurate and
timely DD 214 completion and submission.

    (e) Subject: OPS ALERT UPDATE - SDAP TRIM NAMING CONVENTION

Refer also to July SOP Monthly Update regarding same subject. 

BLUF:  SDAP Letters are authorized to contain multiple Sailors on a single letter.

BACKGROUND:  To maintain standards throughout the enterprise, and to alleviate the
customer commands from processing multiple SDAP letters, below is written guidance
on SDAP letters.

SDAP letters should be in accordance with OPNAVINST 1160.6C, Enclosure (1).  
Multiple names can be listed on the letter from the command as long as it is in 
submission from the same command (UIC) and the same SDAP level.  The SDAP letter 
should not list more than 10 Sailors per letter.  TRIM naming convention for these
letters should be inputted as listed below. 

        -SDAP/SDAP LEVEL_COMMAND_UIC_LAST NAME_FIRST NAME_DODID NUMBER (SDAP letters 
with only one Sailor listed) 
        -SDAP/SDAP LEVEL_COMMAND_UIC_LAST NAME_FIRST NAME (SDAP letters with multiple
Sailors listed)

The SDAP SOP was updated to reflect this guidance.

B.  In addition, there were MILPERSMAN issuances.  Additional MPM Change 64 Updates 
were posted since the PPIB 18-15 with a total of 46 articles have been updated/new/
cancelled as of 06 Sep 2018 and are accessible at http://www.public.navy.mil/bupers-
npc/reference/milpersman/Pages/Articles-Updates.aspx.

Eleven of the article updates are in the MPM 1200 (series) and overwhelming involved
NEC updates.  Another 12 article updates are in the MPM 1306-900 (series) and 
involve program updates.  Other articles of interest are listed below:

        - MPM 1001 TARGETED RE-ENTRY PROGRAM – New Article.  This article 
incorporates the information from NAVADMIN 047/18 into the MILPERSMAN
        - MPM 1300-1306 ACTIVE DUTY PREGNANCY POLICY AND PLACEMENT PROCEDURES – New 
Article.  This article standardizes procedures for the assignment, accountability, 
and disposition of pregnant active duty military personnel (enlisted and officer)
        - MPM 1306-602 CLASS “A” AND SERVICE SCHOOL REQUIREMENTS – Article has been
revised throughout and should be reviewed in its entirety.
        - MPM 1430-020 ADVANCEMENT AFTER REDUCTION IN RATE – NAVADMIN 200/17 
authorizes COs to approve/disapprove restoration in rate requests    to E-4.  Update
inserted verbiage that gives the CO authorization to approve or disapprove 
restoration in rate requests.  Article has been revised throughout and should be 
reviewed in its entirety.
        - MPM 1910-050 ENLISTED INVOLUNTARY SEPARATION PAY (NON-DISABILITY) – 
RESERVE REQUIREMENTS AND OBLIGATIONS - Exhibit 1, added additional required 
information on NAVPERS 1070/613 Agreement to Serve (i.e., separation date, active 
service this period, prior inactive service, prior active service, separation code,
and reentry code.  This NAVAPERS 1070/613 eliminated the need for submission of 
DD 214 worksheet to Pers-9.
        - MPM 1741-020 GOVERNMENT LIFE INSURANCE – introduced the SOES and 
acceptable use of the SGLV 8286 outside of SOES; updated information on the use of
SGLV 8286; updated command responsibility information; updated spouse notification 
letter information.

As previously reported, the Updated/New/Cancelled Articles link now provides a 
summary of the article changes. PAYPERS Community Users are highly encouraged to 
review updated articles that pertain to their processes and transactional roles/
responsibilities for any new requirements.

4.  MILPAY KSD Matrix has been updated and will be VERY USEFUL for the PSDs and 
TSCs and posted at http://www.public.navy.mil/bupers-npc/organization/bupers/FIAR/
Pages/MILPAY.aspx.

5.  CPPA UPDATE:  PERS 2 has completed minor administrative updates to the handbook
for the Command Pay and Personnel Administrator (CPPA). 

Refer to the NPC CPPA Resources page at http://www.public.navy.mil/bupers-npc/
support/paypers/cpcresources/Pages/default2.aspx.  Locate the link to the "CPPA 
Handbook" in the top right-hand corner of the page, under "User Aids."  Please 
send your feedback regarding the CPPA Handbook to PERS – 21 Talent Management.

6.  POC:  Mr. Wayne Ross, PERS-21, 901-874-2179/DSN 882-2179, wayne.ross@navy.mil.//  

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